Administrative Executive

2 months ago

Ibadan, Oyo State, Nigeria Spectrum Books Limited Full time

Job description

  • Establishing and implementing robust processes for monitoring routine administrative tasks such as premises cleaning, maintenance of facilities, and vehicle upkeep, ensuring compliance through effective controls.
  • Developing comprehensive documentation to facilitate the smooth flow and oversight of administrative procedures, promoting efficiency and accountability within the organization.
  • Procuring and maintaining relationships with at least 2-3 vendors for each required service or supply, enabling continuous comparison to optimize quality and cost-effectiveness.
  • Organizing and maintaining a systematic filing system for vendor invoices, ensuring easy retrieval and accurate financial records management.
  • Overseeing the management and documentation of all company assets, including allocation, usage, maintenance, and repair activities, promoting responsible stewardship and accountability.
  • Implementing fleet management protocols to monitor vehicle usage, maintenance schedules, and associated expenses, maximizing operational efficiency and cost control.
  • Enforcing adherence to company asset usage policies, documenting instances of careless handling, and implementing corrective measures to safeguard company resources.
  • Ensuring compliance with all government regulations and administrative requirements, maintaining up-to-date documentation and licenses.
  • Supervising subordinate staff, including assistants, maintenance personnel, drivers, and security personnel, to ensure efficient performance and adherence to established protocols, with disciplinary action taken when necessary.
  • Proactively safeguarding the company's operations by identifying and addressing security vulnerabilities and operational inefficiencies.
  • Generating monthly comparative analysis reports for the Administrative department, providing insights and recommendations for improvement.
  • Collaborating with executive management and departmental heads to align administrative activities with the company's mission, vision, core values, and strategic objectives.
  • Working collaboratively with other departments to develop and manage expense budgets, ensuring alignment with overall financial goals and priorities.
  • Approaching all duties with a strategic and business-oriented mindset, seeking opportunities for process optimization, cost savings, and operational improvements.
  • Performing any additional tasks or assignments as delegated by management, demonstrating flexibility and readiness to contribute to the organization's success.

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