Administrative Associate

2 months ago

Abuja, FCT, Nigeria UN Women Full time


Job Description

Description

–>

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Reporting to (Operations Manager), the Administrative Associate supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Administrative Associate promotes a client, quality and results-oriented approach. The Administrative Associate works in close collaboration with the Operations, Programme and projects staff team to ensure consistent service delivery and to resolve complex administration related issues and information delivery.

Duties and Responsibilities

Provide general administration and operations support to the Nigeria Country Office in compliance with UN Women rules, regulations, policies, and strategies:

  • Organize shipments, customs clearance arrangements, and prepare documents for UN Women shipments (received/sent);
  • Arrange travel and hotel reservations, prepare travel authorizations, process requests for visas and Daily Subsistence Allowance (DSA), identity cards and other documents;
  • Provide administrative support to conferences, workshops, retreats;
  • Provide administrative support to maintenance of premises and common services, as needed;
  • Maintain filing system ensuring safekeeping of confidential materials, as necessary.

Coordinate and organize procurement processes:

  • Monitor and maintain office stationery supplies including maintenance of stock list of stationery, distribution of stationery and keeping a log of distribution;
  • Coordinate assets management in the office, prepare and submit periodic inventory reports, coordinate physical verification of inventory items;
  • Provide inputs to the preparation of procurement plans for the office and monitor their implementation;
  • Generate procurement related reports; research and draft responses to enquiries;
  • Review procurement requests and initiate procurement procedures for office and project equipment, supplies and services;
  • Organize procurement activities and processes, including preparation and conduct of Request for Quotations, Invitations to Bid or Requests for Proposals, the opening and evaluation of tenders;
  • Coordinate contract negotiations, prepare request for award of contract for the review and approval of relevant authorities, as required;
  • Prepare Purchase Orders (PO) and contracts in and outside Quantum system, create vendor profiles in Quantum system:
  • Review procurement processes conducted by projects; submissions to the Procurement Review Committee.

Coordinate and organize administrative Human Resources services:

  • Create and upload vacancy announcements and organize interview panels;
  • Maintain staffing lists and reports;
  • Assume overall responsibility for attendance and leave management monitoring;
  • Provide support in personnel administration for international and national staff as appropriate (e.g. renewal of UNLPs, visas; extension of contracts, administration of national benefits and allowances; administration of home leave entitlements);
  • Prepare staffing/personnel related reports; research and draft responses to enquiries for clearance by the Operations Manager.
  • Support in the provision of HR services in the area of recruitment including vacancy announcement, organizing interview panels etc.
  • Maintain staffing lists and reports as required.

Provide administrative support to knowledge building and knowledge sharing:

  • Provide administrative support in the organization of trainings for the operations/ projects staff on administrative related matters;
  • Compile lessons learnt and best practices in administration, procurement, and human resources.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Required Skills and Experience

Education and Certification

  • Completion of secondary education is required.
  • Bachelor's degree in Business Administration or related fields is desirable.

Experience

  • At least 6 years of progressively responsible experience in administration, procurement, HR, or logistic support service;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required;
  • Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

Languages

  • Fluency in English is required.
  • Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Source:



Recommend your friend

Submit

–>


Experience

To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this job posting.

  • Administrative Assistant

    3 weeks ago

    Abuja, FCT, Nigeria Fadac Resources Full time

    JOB SUMMARY:The Administrative Assistant will play a key role in ensuring the smooth operation of the administrative functions, including document management, clerical support and overall office coordination.JOB RESPONSIBILITIES:Manage calendars, distribute memos, schedule meetings, and provide reminders for management.Assist in the preparation of regular...

  • Logistics Associate

    2 weeks ago

    Abuja, FCT, Nigeria Helen Keller International Full time

    Job Title: Logistics Associate Helen Keller International is seeking a highly organized and detail-oriented Logistics Associate to support the Operations Officer in managing and tracking travel-related logistics within the organization. Job Summary: The Logistics Associate will play a key role in coordinating, purchasing, and monitoring travel tickets for...

  • Senior Associate, Procurement

    5 days ago

    Abuja, FCT, Nigeria Nile University of Nigeria Full time

    We are currently looking to engage a highly competent and result-oriented Senior Associate, Procurement P2P with strong personal & professional integrity to join our dynamic workforce.ResponsibilitiesThe Senior Associate, Procurement Purchase to Pay, will play a pivotal role in ensuring the effective control and optimization of the university's inventory...

  • Senior Finance Associate

    1 month ago

    Abuja, FCT, Nigeria UNICEF Full time

    PURPOSEThe Finance Associate will be responsible for providing a variety of specialized tasks in finance functions, ensuring accurate and timely delivery in compliance with UNICEF financial rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and to recommend improvements to process delivery and design.How...

  • Senior Finance Associate

    1 month ago

    Abuja, FCT, Nigeria UNICEF - United Nations Children's Fund Full time

    UNICEF works in over 190 countries and territories to save children's lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.UNICEF is a place where careers are built:...

  • Senior Project Associate

    4 days ago

    Abuja, FCT, Nigeria International Organization for Migration - IOM Full time

    Job DescriptionUnder the direct supervision of the Programme Support Officer PGLS, Governance, Liaison and Support PGLS and the overall supervision of IOM Nigeria Deputy Chief of Mission, and in coordination with the Regional Thematic Specialist RTS on Migration, Environment and Climate Change for West and Central Africa and the IOM FMM II Programme staff...

  • Senior Officer, Client Engagement

    1 week ago

    Abuja, FCT, Nigeria EHA Clinics Full time

    Client Engagement Associate Job Title: Client Engagement Associate Company: EHA Clinics EHA Clinics is a leading healthcare provider committed to delivering exceptional patient care and experiences. We are seeking a highly skilled and motivated Client Engagement Associate to join our team. Job Summary The Client Engagement Associate will play a...

  • Business Development Associate

    2 weeks ago

    Abuja, FCT, Nigeria DynamicPlus Advisory Full time

    Business Development Manager Join our team as a Business Development Manager and play a key role in driving business growth and expansion. As a seasoned professional with a strong background in business development, sales, and marketing, you will be responsible for identifying and pursuing new business opportunities, building and maintaining relationships...

  • Project Management and Executive Admin Associate

    1 month ago

    Abuja, FCT, Nigeria Herbal Goodness Full time

    OBJECTIVESLead Project Management: Independently manage and lead multiple projects from initiation to completion, ensuring that all project goals, timelines, and budgets are met.Coordinate and Facilitate Communication: Act as the primary point of contact for project teams, stakeholders, and executives, ensuring clear communication and collaboration across...

  • Senior Officer, Client Engagement

    1 month ago

    Abuja, FCT, Nigeria EHA Clinics Full time

    Mission Objective The Client Relations department is on a mission to incorporate the principle of total quality to help customers and partners find the right services or products that meet their needs; ensure they are well served, have a great experience and exceed their expectations for a continuous patronage.The Client Engagement Associate will assist the...

  • Programme Assistant- Implementation In States

    5 days ago

    Abuja, FCT, Nigeria United Nations Educational, Scientific and Cultural Organization Full time

    Job DescriptionDescription –>OVERVIEW OF THE FUNCTIONS OF THE POSTThe Education and Youth Empowerment in Nigeria (2nd phase): Expand, Integrate and Strengthen Systems (EISS) to build teachers' capacity and resilience project under Education sector) will be implemented in Adamawa, Bayelsa, Enugu, Katsina, Oyo and Plateau States. Under the overall leadership...

  • Cleaner

    2 months ago

    Abuja, FCT, Nigeria Dowins Globalink Limited Full time

    ABOUT THE COMPANYDowins is a prolific world, one platform for many valuable solutions that makebeveryone different and stand out. We are on a mission to create long-lasting stories for winners through branding and packaging experience.JOB SUMMARYPrior experience in cleaning or janitorial rolesKnowledge of cleaning chemicals and suppliesAttention to detail...

  • Senior Grants Analyst

    3 weeks ago

    Abuja, FCT, Nigeria Management Sciences For Health - MSH Full time

    Overview The Senior Grants Analyst will play a critical role in the successful implementation of the Tobacco Policy Action Fund for Africa TOPAFA initiative under Management Sciences for Health MSH. The incumbent will provide comprehensive support throughout the grant cycle, ensuring that grantees across eight African countries are adequately funded and...

  • Trade Marketing Manager

    1 month ago

    Abuja, FCT, Nigeria RedCloud Technology Full time

    ABOUT THE COMPANYOur vision is to reinvent the way in which financial services and products are delivered. The company's goal is to pioneer the way in which more than 100 million businesses around the world access any financial product easily and securely, to help them succeed in the fourth industrial revolution.JOB SUMMARYQualifications and Experience...

  • Government and Corporate Liaison Officer

    2 weeks ago

    Abuja, FCT, Nigeria National Institute of Credit Administration Full time

    Government and Corporate Liaison Officer Join our team at the National Institute of Credit Administration (NICA) as a highly skilled and experienced Government and Corporate Liaison Officer. This role is a key position that requires building and maintaining credible relationships between our organization and external partners, fostering collaboration, and...

  • Admin Officer

    3 weeks ago

    Abuja, FCT, Nigeria Hexagon Engineering Ltd Full time

    Role Overview:As the Administrative Officer at RMD Power Ltd, you will play a pivotal role in supporting the daily operations of the organization.This role involves a broad range of responsibilities including managing office supplies, preparing regular reports e.g., expenses and office budgets, and organizing company records.The successful candidate will...

  • Government and Corporate Liaison Officer

    20 hours ago

    Abuja, FCT, Nigeria National Institute of Credit Administration Full time

    Government and Corporate Liaison OfficerJoin our team at the National Institute of Credit Administration (NICA) as a highly skilled and experienced Government and Corporate Liaison Officer. This role is a key position that requires building and maintaining credible relationships between our organization and external partners, fostering collaboration, and...

  • Instructors - Abuja

    4 weeks ago

    Abuja, FCT, Nigeria GOMYCODE Full time

    ABOUT THE COMPANYOur historyGOMYCODE was established in 2017 on account of our enthusiasm for the digital world, and to connect the gap that exists between what the standard training offered and what the accessible job offers on the market.We have established a genuine network around advanced innovation and we are glad to be pioneers in this field. After...

  • Senior Risk and Compliance Manager

    2 months ago

    Abuja, FCT, Nigeria Catholic Relief Services CRS Full time

    Job SummaryYou will be responsible for analyzing moderate to complex project and operational activities using fraud tools to detect and prevent fraudulent activities. In addition, the incumbent will provide high-level review, operational internal controls, and risk management expertise with emphasis on quality reporting and risk management strategies that...

  • Direct Sales Agent-Abuja

    1 month ago

    Abuja, FCT, Nigeria Avon Healthcare Limited Full time

    ABOUT THE COMPANYAvon Healthcare Limited is a health care company that provides extensive range of health plans to its customers. To empower people across Nigeria to live healthier, fuller lives by providing access to quality healthcare services.We were duly registered by the regulatory authority (NHIS) to operate as a national HMO in October 2012 but...