Office Administrator
4 days ago
Position Overview:
- We are seeking a dynamic and organized Administrator to play a pivotal role in managing social media spaces, client engagements, employee interactions, and multitasking administrative duties.
- The ideal candidate will thrive in a fast-paced environment, adept at balancing multiple responsibilities while maintaining a keen focus on detail and deadlines
Key Responsibilities:
- Manage and enhance the firm's social media platforms, including content creation, scheduling posts, and engaging with followers to promote brand awareness and thought leadership.
- Coordinate client engagements, including scheduling meetings, preparing materials, and ensuring seamless communication to foster strong client relationships.
- Facilitate employee engagements and internal communications initiatives, such as organizing team-building activities, managing internal newsletters, and promoting a positive company culture.
- Provide comprehensive administrative support to senior management, including calendar management, travel arrangements, and preparing detailed reports and presentations.
- Ensure efficient office operations by managing office supplies, equipment maintenance, and coordinating administrative projects.
- Maintain confidentiality and handle sensitive information with discretion and professionalism.
- Maintain organized filing systems for documents, records, and correspondence to ensure easy retrieval.
- Schedule and coordinate meetings, conferences, and events, ensuring seamless logistics and timely communication.
- Assist with HR tasks such as onboarding, maintaining employee records, and coordinating training sessions.
- Draft and proofread correspondence, reports, and other documents with attention to detail and accuracy.
- Act as a liaison between different departments, handling internal and external communication professionally.
- Utilize office software and tools proficiently, including word processing, spreadsheet, and presentation applications
EDUCATION AND QUALIFICATIONS
- BSc/HND in business administration or related field.
REQUIREMENTS AND SKILLS
- Minimum of 6 years of experience in an office administration role
- Strong organizational and multitasking abilities to handle various responsibilities efficiently.
- Excellent written and verbal communication skills for effective interaction with team members and external contacts.
- Attention to detail is crucial for maintaining accurate records and producing high-quality documents
- Proficient in using office software Microsoft Office, Google Workspace and other relevant tools.
- Ability to adapt to changing priorities and work effectively in a dynamic office environment.
- Collaborative mindset with the ability to work well in a team and provide support as needed.
- Efficiently prioritize tasks and manage time to meet deadlines.
- Ability to identify and resolve issues independently or collaboratively.
- Provide excellent customer service to both internal and external stakeholders.
- Handle sensitive information with confidentiality and discretion.
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