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Administrative Officer
4 weeks ago
Job Description
- Our client is looking for an experienced Administrative Officer to be part of their team and ensure smooth administrative operations.
- The right candidate should have top-notch organizational skills, great attention to detail, and the capacity to handle multiple tasks effectively.
- As an Administrative Officer, you will have a key role in supporting the organization's administrative requirements, making sure all tasks are finished accurately and promptly.
Responsibilities
- Offer administrative assistance to senior management by managing calendars, organizing travel and accommodations, coordinating meetings, and handling various tasks
- Schedule meetings and document meeting minutes for senior management
- Oversee the company's Excel-based action items and follow up with the team to ensure completion of assigned tasks
- Lead the organization of both physical and virtual events
- Provide administrative support to different departments including document management, meeting scheduling, and fulfilling daily department needs
- Manage daily office operations such as facility management, inventory control, and procurement of supplies
- Act as a primary contact for both internal and external communications through calls, emails, and in-person interactions
- Coordinate with external vendors and service providers to negotiate contracts, resolve issues, and guarantee timely delivery of goods and services
Requirements
- Demonstrated dedication and eagerness in performing administrative tasks to ensure operational effectiveness. Possession of a Bachelor's Degree in Business Administration, Management, or a related field is a plus
- Minimum 10-15 years of experience in an administrative capacity
- Excellent organizational and time management abilities
- Strong communication and interpersonal skills coupled with a professional demeanor
- Proficient in Microsoft Office Suite, particularly in Excel and other relevant applications
- Detail-oriented with a high level of accuracy in work
- Proactive problem-solving skills and the capacity to work both independently and collaboratively
- Adept at multitasking and prioritizing tasks
- Capability to maintain confidentiality and exercise discretion in handling sensitive data
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