Office and Facility Assistant

1 month ago


Abuja, FCT, Nigeria Policy Innovation Centre Full time

The Policy Innovation Centre is seeking an Office and Facility Assistant to oversee reception services, manage office supplies, and maintain a clean, organised work environment.

The ideal candidate will have strong organisational skills and administrative experience to help maintain smooth office operations.

Key Responsibilities:

  • Manage the Front Desk and Reception Services
  • Greet visitors in a courteous manner
  • Open, date-stamp, register, and distribute all general correspondence
  • Send and receive emails
  • Manage all dispatch duties, including signing off on packages
  • Handle general clerical duties such as photocopying, mailing, and filing
  • Respond to routine correspondence and requests for information
  • Supervise contract janitors to ensure the office environment is clean and conducive for operations
  • Monitor and maintain office supply inventory
  • Operate office equipment and support staff with photocopying and binding of documents as needed

Support Procurement Activities:

  • Assist in the procurement of goods and services in line with PIC and donor procurement rules and regulations
  • Verify the quality of goods and services based on outlined specifications
  • Receive goods and services from vendors and other service providers
  • Verify and process vendor invoices for payment
  • Maintain and update the inventory register
  • Support inventory verification processes

Support Logistics for Staff and Office Operations:

  • Assist in coordinating travel logistics for staff, partners, and guests of PIC
  • Provide logistics support for workshops, trainings, and meetings
  • Help coordinate travel protocols for special guests of PIC
  • Ensure professional use of office equipment
  • Maintain a clean, orderly, and hygienic office environment

Qualifications:

  • Minimum OND or its equivalent in Administration
  • Good oral and written English skills
  • Minimum of 1 year of work experience
  • Previous administrative experience in an office setting
  • Strong computer and internet skills, including proficiency in Microsoft Word, Excel, and other commonly used software
  • Strong organisational, analytical, and negotiation skills, with attention to detail and record-keeping abilities
  • Display maturity, discretion, enthusiasm, and a positive attitude
  • Ability to work independently, establish priorities, and manage workload

Benefits:

  • Competitive salary and benefits package
  • Professional development opportunities
  • A supportive and collaborative working environment


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