Personal Assistant

Found in: beBee S NG - 3 weeks ago


Lagos, Nigeria Lagos Beauty Full time

Responsibilities:

Calendar Management:

Schedule and coordinate appointments, meetings, and events.Ensure that the employer is aware of their daily schedule and has all necessary information.


Communication:

Manage and prioritize incoming emails, calls, and other communications.Draft and respond to correspondence on behalf of the employer.


Travel Arrangements:

Coordinate domestic and international travel, including flight bookings, hotel accommodations, and transportation.Prepare travel itineraries and ensure all necessary arrangements are in place.


Document Management:

Organize and maintain physical and digital files.Prepare and edit documents, reports, and presentations.


Task Delegation:

Act as a liaison between the employer and other staff members.Delegate tasks to other team members as directed by the employer.


Meeting Support:

Prepare meeting agendas, take meeting minutes, and follow up on action items.Arrange meeting logistics and ensure all necessary materials are available.


Research:

Conduct research on various topics as requested by the employer.Provide summaries and analyses of findings.


Expense Management:

Track and reconcile expenses, prepare expense reports, and ensure timely reimbursement.


Confidentiality:

Handle sensitive information with discretion and maintain confidentiality.Uphold a high level of professionalism in all interactions.

Personal Errands:

Assist with personal tasks and errands, such as shopping, reservations, and household management.


Problem Solving:

Address and resolve issues that arise in the course of daily activities.Anticipate potential challenges and proactively find solutions.


Requirements:

A high school diploma is typically required, and additional education or certifications in administrative or secretarial studies may be beneficial.Previous experience as a personal assistant or in a similar administrative role.Excellent organizational and time management skills.Strong written and verbal communication skills.Proficiency in office software (e.g., Microsoft Office Suite).Discretion and trustworthiness due to the sensitive nature of the role.Ability to multitask and prioritize effectively.Flexibility and adaptability to changing priorities.
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