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Admin & Facility Manager
1 month ago
JOB SUMMARY
- The Admin & Facility Manager is a pivotal role responsible for overseeing administrative functions and facility management. This position involves providing strategic support, managing office resources, and ensuring a conducive working environment.
KEY RESPONSIBILITIES
- Administrative Oversight: Supervise and lead administrative staff, ensuring the efficient operation of daily tasks. Streamline administrative processes to enhance productivity and organizational effectiveness.
- Facility Management: Manage office facilities, including space allocation, maintenance, and security. Collaborate with vendors for facility-related services and ensure a safe and comfortable work environment.
- Policy Development and Compliance: Develop and implement administrative policies and procedures. Ensure compliance with legal industry regulations and standards.
- Budget Management: Assist in budget planning for administrative and facility-related expenses. Monitor expenditures and identify cost-saving opportunities.
- Supervision and Training: Provide guidance and mentorship to administrative staff. Identify training needs and facilitate professional development opportunities.
- Vendor Relations: Manage relationships with vendors and service providers. Negotiate contracts and agreements to ensure cost-effectiveness and quality.
- Communication and Coordination: Facilitate effective communication within the administrative team and across departments. Coordinate with legal professionals to understand specific administrative and facility needs.
- Fulfilling Other Responsibilities as Delegated or Assigned: Additional duties and responsibilities may be assigned as needed to meet the evolving needs of the organization.
JOB EXPERIENCE
Competence Requirements:
- Minimum of 5 years experience in the same or similar position.
- Proven experience in supervising administrative functions.
- Strong organizational and leadership skills.
- Knowledge of facility management principles and best practices.
- Familiarity with legal office requirements.
- Understanding of legal industry regulations and compliance standards.
- Experience in developing and implementing policies.
- Financial acumen for budget planning and monitoring.
- Analytical skills to identify cost-saving opportunities.
- Leadership and mentorship skills.
- Ability to identify and address staff development needs.
- Negotiation skills and experience in vendor management.
- Knowledge of legal industry service providers.
- Excellent verbal and written communication skills.
- Ability to collaborate and coordinate with legal professionals and staff.
Specification/Qualification:
- Bachelor's degree in any field.
- Additional qualifications in Project Management and/or Facilities Management is required.
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