Admin & Facility Manager

1 month ago


Lagos, Lagos, Nigeria Aluko & Oyebode Full time

JOB SUMMARY

  • The Admin & Facility Manager is a pivotal role responsible for overseeing administrative functions and facility management. This position involves providing strategic support, managing office resources, and ensuring a conducive working environment.

KEY RESPONSIBILITIES

  • Administrative Oversight: Supervise and lead administrative staff, ensuring the efficient operation of daily tasks. Streamline administrative processes to enhance productivity and organizational effectiveness.
  • Facility Management: Manage office facilities, including space allocation, maintenance, and security. Collaborate with vendors for facility-related services and ensure a safe and comfortable work environment.
  • Policy Development and Compliance: Develop and implement administrative policies and procedures. Ensure compliance with legal industry regulations and standards.
  • Budget Management: Assist in budget planning for administrative and facility-related expenses. Monitor expenditures and identify cost-saving opportunities.
  • Supervision and Training: Provide guidance and mentorship to administrative staff. Identify training needs and facilitate professional development opportunities.
  • Vendor Relations: Manage relationships with vendors and service providers. Negotiate contracts and agreements to ensure cost-effectiveness and quality.
  • Communication and Coordination: Facilitate effective communication within the administrative team and across departments. Coordinate with legal professionals to understand specific administrative and facility needs.
  • Fulfilling Other Responsibilities as Delegated or Assigned: Additional duties and responsibilities may be assigned as needed to meet the evolving needs of the organization.

JOB EXPERIENCE

Competence Requirements:

  • Minimum of 5 years experience in the same or similar position.
  • Proven experience in supervising administrative functions.
  • Strong organizational and leadership skills.
  • Knowledge of facility management principles and best practices.
  • Familiarity with legal office requirements.
  • Understanding of legal industry regulations and compliance standards.
  • Experience in developing and implementing policies.
  • Financial acumen for budget planning and monitoring.
  • Analytical skills to identify cost-saving opportunities.
  • Leadership and mentorship skills.
  • Ability to identify and address staff development needs.
  • Negotiation skills and experience in vendor management.
  • Knowledge of legal industry service providers.
  • Excellent verbal and written communication skills.
  • Ability to collaborate and coordinate with legal professionals and staff.

Specification/Qualification:

  • Bachelor's degree in any field.
  • Additional qualifications in Project Management and/or Facilities Management is required.


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