Senior Specialist Supplier Diligence and Performance

7 days ago

Lagos, Lagos, Nigeria IHS Towers Full time

Key Responsibilities:

Supplier Qualification and Management:

  • Conduct thorough pre-contract award supplier assessments, aligning with company standards.
  • Enforce compliance with the IHS Supplier Code of Conduct across all vendor relationships.
  • Manage and maintain Supplier Master Data and FRx on the system for nominated suppliers, adhering to standard operating procedures SOP.
  • List vendors on the system

Audit and Documentation Management:

  • Lead or participate in on-site or remote supplier audits following relevant standards.
  • Develop and maintain an annual audit plan, tracking schedules, completion status, and report processing timelines.
  • Ensure timely updates of audit and supplier meeting registers, as well as schedules for KPI achievement/misses.
  • Document and enforce penalties related to KPI and SLA misses with legal support.
  • Ensure all documents are saved on the shared drive according to SOP.

Performance Oversight:

  • Monitor and track supplier performance against agreed KPIs and SLAs, capturing them in the SLA/KPI framework.
  • Assume responsibility for the performance of contracted commodity suppliers, ensuring the achievement of annual contractual targets.
  • Identify and onboard new vendors per category to diversify the vendor base and create a Preferred Supplier listing.

Reporting and Due Diligence:

  • Generate monthly or weekly reports detailing meeting outcomes, KPI tracking, audits performed, vendor listing progress, and outstanding documentation.
  • Complete prequalification due diligence within a two-working-day turnaround time.
  • Collect, engage, and list new vendors within seven working days.
  • Oversee risk management within your scope, implementing mitigation plans for supplier concerns and conducting financial reviews of strategic suppliers.
  • Initiate and drive problem-solving efforts with suppliers concerning non-compliant materials or defects.
  • Contribute to cost reduction projects and conduct regular reviews with internal customer representatives to gauge satisfaction levels.

Risk Assessment and Due Diligence:

  • Identify and categorize potential risks associated with each supplier, considering financial stability, operational capacity, geopolitical issues, market volatility, and regulatory compliance.
  • Conduct comprehensive assessments of supplier financial health, performance history, and operational capabilities, including financial audits, credit checks, and performance evaluations.
  • Ensure supplier contracts are clear and comprehensive, outlining expectations, KPIs, compliance requirements, dispute resolution mechanisms, and penalties.
  • Verify supplier adherence to all relevant laws and regulations, including environmental, labor, safety, and ethical standards.
  • Assess data security and privacy measures for suppliers handling sensitive company data.
  • Evaluate geopolitical factors, supplier location risks, and dependencies on specific regions or suppliers.
  • Continuously monitor supplier financial stability and develop contingency plans.
  • Keep records of all due diligence activities, assessments, audits, and communications with suppliers for legal and compliance purposes.
  • Regularly review and update supplier risk management and due diligence processes to adapt to changing business environments and emerging risks.
  • Collaborate with various departments, including legal, finance, procurement, and supply chain, to gain a holistic view of supplier-related risks.
  • Any other requirements as per your line management

Required Qualifications

  • Procurement: Bachelor's degree or master's
  • Law: Bachelor's or master's degree
  • Chartered Accountant CA
  • Accounting or Finance: Bachelor's degree
  • Auditing background
  • Forensic Auditing expertise
  • Engineering: Bachelor's or master's degree

Preferred Qualifications Optional

  • Procurement and Supply Chain Qualification CIPS

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