Executive Director Support Specialist

3 days ago


Lagos, Lagos, Nigeria BLAKSKILL LIMITED Full time

Job Description:

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Role Overview:

The Senior Executive Assistant serves as the trusted advisor to the Executive Director, ensuring seamless execution of daily activities, offering strategic support, and driving operational efficiency.

">Key Responsibilities:
  1. ">
Act as a trusted advisor to the Executive Director, providing strategic insights and recommendations.">
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Manage the Director's calendar, prioritize appointments, and ensure schedule optimization.">
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Oversee organizational projects, events, and internal communications to ensure alignment with business objectives.">
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Develop and implement efficient organizational systems and processes for workflow management.">
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Administrative Support:

">Lead and Coordinate Project Teams:
  • ">
Lead and coordinate project teams to deliver organizational goals.">
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Serve as a liaison between clients, suppliers, and staff to enhance business relationships.">
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Plan and manage meetings, including agenda preparation and follow-up on actionable items.">
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Coordinate domestic and international travel, including detailed itinerary planning.">
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Documentation and Reporting:

">Prepare Reports and Documents:
  • ">
Draft, review, and edit reports, presentations, and communications for internal and external stakeholders.">
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Maintain an integrated filing system for both electronic and paper-based documents.">
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Handle confidential information with discretion, ensuring secure management of corporate and personal data.">
  • ">

Event Planning and Coordination:

">Organize Events and Conferences:
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Plan and manage organizational events, conferences, and programs.">
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Coordinate facilities, invitations, speakers, and budgets for events.">
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Manage client-facing communications, including thank-you notes and gifts.">
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Technology and Office Management:

">Utilize Technology and Tools:
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Utilize various software tools for documentation, presentations, and data management.">
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Manage office supplies and coordinate maintenance of office equipment.">
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Requirements:

">
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Bachelor's Degree in Business Administration, Management, or a related field.">
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Minimum of 5 years of experience in a similar role, providing strategic and administrative support to senior executives.">
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Proven experience in project management, event planning, and business operations.">
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Strong background in client and stakeholder engagement within professional settings.">
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling tools (e.g., Google Calendar, Outlook).">
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Excellent time management and organizational skills.">
  • ">


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