Executive Director Liaison
9 hours ago
About the Role: As the Senior Executive Assistant, you will play a critical role in supporting our Director in achieving business objectives. This is an exciting opportunity to leverage your skills and experience to drive operational efficiency and excellence.
Key Responsibilities:
- Provide strategic support to the Executive Director, including research, analysis, and recommendations
- Manage the Director's calendar, prioritize appointments, and ensure schedule optimization
- Develop and implement efficient organizational systems and processes for workflow management
- Lead and coordinate project teams to deliver organizational goals
- Serve as a liaison between clients, suppliers, and staff to enhance business relationships
- Plan and manage meetings, including agenda preparation and follow-up on actionable items
- Coordinate domestic and international travel, including detailed itinerary planning
- Draft, review, and edit reports, presentations, and communications for internal and external stakeholders
- Maintain an integrated filing system for both electronic and paper-based documents
- Handle confidential information with discretion, ensuring secure management of corporate and personal data
- Plan and manage organizational events, conferences, and programs
- Coordinate facilities, invitations, speakers, and budgets for events
- Manage client-facing communications, including thank-you notes and gifts
- Utilize various software tools for documentation, presentations, and data management
- Manage office supplies and coordinate maintenance of office equipment
Requirements:
- Bachelor's Degree in Business Administration, Management, or a related field
- Minimum of 5 years of experience in a similar role, providing strategic and administrative support to senior executives
- Proven experience in project management, event planning, and business operations
- Strong background in client and stakeholder engagement within professional settings
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling tools (e.g., Google Calendar, Outlook)
- Excellent time management and organizational skills
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