Business Administrator to the Managing Director
2 days ago
Job Title: Business Administrator to the Managing Director
About the RoleThe Business Administrator to the Managing Director provides high-level administrative support, manages the MD's schedule, facilitates communication with internal and external stakeholders, and ensures the smooth operation of daily activities. A proactive, highly organized individual with excellent communication and problem-solving skills is required to support the MD in driving strategic vision.
Key Responsibilities:
- Administrative Support
- Manage and maintain the MD's calendar, appointments, and meetings, ensuring efficient time management.
- Prepare and edit correspondence, presentations, reports, and other documents for the MD.
- Handle confidential information with discretion and ensure all documents are appropriately filed and organized.
- Communication & Coordination
- Act as the primary point of contact between the MD and internal/external stakeholders.
- Draft and respond to emails, letters, and inquiries on behalf of the MD.
- Coordinate and communicate effectively with department heads, franchisees, and other business units.
- Project Management
- Assist in planning and executing strategic projects and initiatives.
- Monitor deadlines and progress of key projects, providing updates and reports to the MD.
- Conduct research and compile data to support decision-making processes.
- Meeting Management
- Schedule, organize, and prepare materials for meetings, including agenda preparation and minute-taking.
- Follow up on action items to ensure tasks are completed on time.
- Travel Arrangements
- Arrange and coordinate domestic and international travel for the MD, including flight bookings, accommodations, and itineraries.
- Ensure all travel plans align with the MD's schedule and organizational priorities.
- Operational Support
- Support the MD in managing and monitoring the implementation of CleanAce's ERP system and other operational tools.
- Provide assistance in addressing operational challenges across branches and departments.
- Act as a liaison between the MD and operational teams to ensure alignment with company objectives.
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