HR Officer

The Human Resources Officer & Admin is responsible for overseeing the operations and daily activities of the HR department and handling all administrative tasks. He/She will also be responsible for ensuring there are clear and healthy lines of communication across the organization. He/She is also to ensure smooth and uninterrupted flow of daily operations across the entire organization through the utilisation of human resources, and ensuring that staff in the organization adhere to the company's rules, regulations, and policies. Finally, they are to handle all incoming and outgoing admin tasks.

Responsibilities:

• Defining job requirements and updating job descriptions for positions. 
  

• Managing the recruitment process of advertising, interviewing, and recommending candidates to managers for employment; reviewing job advertisements prior to posting, screening CVs, conducting telephone/virtual screenings, coordinating interview teams, participating in interviewing candidates and ensuring that 
  

• documentation is collected and recorded/and filed. 
  

• Oversee all labour engagement for the organisation and manage the new hire orientation and exit process. 
  

• Periodically review the Personnel Handbook, recommending amendments needed due to changes in local conditions or labour laws. 
  

• Identifying training gaps, making recommendaticonductingon(s) preparing training plans, and managing training programs. 
  

• Oversee the coordination and implementation of performance reviews. 
  

• Monitor compensation - ensuring internal equity & compliance and benefits. 
  

• Ensuring regulatory compliance by monitoring and implementing applicable human resource federal and state requirements.
  

• Developing and implementing HR related policies on issues like performance management, equal opportunities, working conditions, disciplinary procedures, and attendance management. 
  

• Bridging management and employee relations by addressing demands, grievances, or other issues. 
  

• Managing an efficient performance appraisal system.
  

• Handling workplace investigations, disciplinary, and termination procedures. 
  

• Administering salary and benefits programs. 
  

• Coordinate with the Finance department in the preparation of the monthly payroll. 
  

• Advise the management on appropriate staffing levels and assist in budget preparation. 
  

• Review employee final payments for accuracy and compliance with labour laws. 
  

• Ensure that payslips are issued to employees after salaries for each month have been paid. 
  

• Managing relations with service providers on employee-related services. 
  

• Ensure smooth running of all administrative functions in the office. 
  

• Executing all other related assignments as defined by management. 
  

• Taking responsibility for personal safety and the safety of others.
  

• Intervening to stop unsafe acts and conditions in the workplace that could injure personnel or adversely impact the environment. 
  

• Participating in daily, weekly, and monthly safety meetings. 
  

• Identifying hazards in your work area and mitigating or eliminating them.
  

• Bachelor's degree in Human Resources, Business Administration, or related field: A foundational degree providing comprehensive knowledge in HR principles, business operations, and relevant administrative practices. 
  

• 2-5 years' experience as HR/Admin personnel: Practical experience in core HR and administrative functions, demonstrating a solid understanding of daily operations and support roles. 
  

• Extensive knowledge of Human Resources practices: Deep understanding of a wide range of HR functions, including recruitment, employee relations, compensation, and benefits. 
  

• Excellent people management skills: Proficiency in guiding, motivating, and developing employees to foster a productive and positive work environment. 
  

• Ability to manage and motivate employees: Capability to inspire and direct team members towards achieving organisational goals through effective leadership and encouragement. 
  

• Ability to prioritise and multitask: Skill in effectively managing multiple tasks and deadlines, ensuring efficient workflow and timely completion of responsibilities. 
  

• Strong problem-solving and decision-making skills: Aptitude for identifying issues, analysing solutions, and making sound judgments to resolve challenges effectively. 
  

• Extensive knowledge of Human Resource processes & procedures: Thorough familiarity with the operational steps and guidelines governing various HR functions. 
  

• Complete understanding of the company's products and services: Comprehensive knowledge of the company's offerings, enabling better alignment of HR strategies with business objectives. 
  

• Excellent communication skills: Clear and effective verbal and written communication abilities, essential for interacting with employees, management, and external partners. 
  

• Knowledge of latest industry developments: Awareness of current trends, technologies, and best practices within the HR and administrative fields. 
  

• Ability to manage a diverse workforce: Competence in fostering an inclusive environment and addressing the unique needs of employees from various backgrounds. 
  

• Ability to work in stressful situations: Resilience and composure when faced with high-pressure scenarios, maintaining effectiveness and professionalism. 
  

• Willingness to be a self-starter and develop policies & SOPs: Proactive approach to initiating projects and contributing to the creation of standardised operational guidelines. 
  

• Sense of ownership and pride in your performance and its impact on the company's success: A strong commitment to personal accountability and recognizing the contribution of one's work to organisational achievements. 
  

• Critical thinker and problem-solving skills: Capacity for analytical thought and the ability to dissect complex issues to arrive at effective resolutions. 
  

• Project management skills and a team player: Competence in planning, executing, and closing projects, coupled with a collaborative approach to working within a team. 
  

• Good time-management skills and excellent leadership skills: Efficient organisation of tasks and the ability to guide and inspire a team towards shared objectives. 
  

• Great interpersonal skills: Strong ability to build rapport and interact effectively with individuals at all levels within and outside the organisation. 
  

• Proficient with Microsoft Office Suite or related software: Expert-level command of essential office productivity tools, including Word, Excel, and PowerPoint, for administrative and HR tasks.