Office Administrator
4 weeks ago
JOB DUTIES & RESPONSIBILITIES
- Welcome visitors and direct them to the relevant personnel.
- Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence and presentations.
- Coordinate and manage appointments, meetings, and the conference room schedule to prevent duplicate bookings.
- Perform bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
- Maintain general office files, including job files and vendor files.
- Purchase office supplies, equipment, and furniture.
- Perform other relevant duties as needed.
- Coordinate maintenance and repairs for office equipment and facilities.
- Implement and maintain office policies and procedures.
- Communicate effectively with team members to relay important information.
- Coordinate travel arrangements and accommodations for staff when necessary.
- Process and reconcile financial documents and transactions.
COMPETENCIES REQUIREMENTS
- Proficient in a variety of computer software applications, including Microsoft Office Suite.
- Comfortable handling confidential information.
- Strong multi-tasking and time-management skills, with the ability to prioritize tasks.
- Good organizational skills.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
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