Administrative Manager
4 weeks ago
Job Summary
- The Administrative Manager is responsible for overseeing the daily operations of the administrative department, ensuring the smooth and efficient functioning of office activities.
- This role involves managing staff, coordinating with various departments, overseeing office logistics, and maintaining office systems and supplies.
- The Administrative Manager ensures that the workplace is organized, efficient, and well-maintained to support the company's overall objectives.
Key Responsibilities
Office Operations and Administration:
- Manage day-to-day office operations, ensuring the office environment is clean, safe, and well-organized.
- Oversee office systems, including filing, communication, and procurement, to ensure efficiency.
- Ensure the proper functioning of office equipment, including IT infrastructure, and arrange for repairs or replacements when necessary.
Staff Supervision and Management:
- Lead and manage the administrative team, including receptionists, office assistants, and clerks.
- Conduct regular performance reviews, provide feedback, and facilitate professional development.
- Oversee staff scheduling, attendance, and workload distribution to ensure optimal performance.
Procurement and Vendor Management:
- Manage the procurement of office supplies, equipment, and services.
- Liaise with vendors and suppliers to negotiate contracts, manage deliveries, and ensure timely payments.
- Monitor office supply inventories and order necessary items to avoid stock shortages.
Budgeting and Financial Oversight:
- Prepare and manage the administrative budget, tracking expenses to ensure cost-effectiveness.
- Work closely with the finance department to process invoices, manage office-related expenses, and prepare financial reports.
- Identify opportunities to reduce costs and improve efficiency without compromising quality.
Policy Development and Compliance:
- Develop, implement, and update office policies and procedures to ensure smooth operations and compliance with company standards.
- Ensure that all office practices comply with legal and regulatory requirements, such as health and safety standards.
- Regularly review policies to adapt to organizational changes or new regulations.
Coordination and Communication:
- Serve as a liaison between the administrative team and other departments, ensuring clear communication and collaboration.
- Support senior management by organizing meetings, preparing reports, and handling confidential information.
- Act as the primary point of contact for external stakeholders regarding office-related matters.
Event Planning and Coordination:
- Plan and coordinate company events, meetings, and conferences, handling logistics such as venue booking, catering, and technology setup.
- Ensure that all administrative details for internal and external events are handled efficiently and professionally.
IT and Office Systems Management:
- Oversee the administration of office technology, including computers, software, and communication systems.
- Coordinate with the IT department to address technical issues and ensure that systems are secure and functional.
- Recommend and implement new office technologies and systems to improve productivity and communication.
Key Qualifications
- Education: Bachelor's Degree in Business Administration, Management, or a related field.
- Experience: 2 - 5 years of experience in office administration.
Skills:
- Strong leadership and team management skills.
- Excellent organizational and multitasking abilities.
- Proficiency in office management software e.g., Microsoft Office Suite, Google Workspace and familiarity with office equipment.
- Strong written and verbal communication skills.
- Ability to work independently and make decisions in a fast-paced environment.
- Financial management skills, including budget preparation and expense tracking.
Core Competencies:
- Leadership: Ability to inspire and manage an administrative team to achieve company goals.
- Problem-Solving: Strong analytical skills with the ability to address operational challenges and find solutions quickly.
- Attention to Detail: High level of accuracy in overseeing office operations, financial tracking, and procurement.
- Interpersonal Skills: Excellent communication skills with the ability to collaborate across all levels of the organization.
- Adaptability: Ability to handle shifting priorities and maintain composure in a dynamic work environment.
-
Vendor Management and Contract Administrator
4 weeks ago
Lagos, Lagos, Nigeria Alpha Mead Group Full timeRole SummaryWe are seeking a highly organized and detail-oriented Vendor Management and Contract Administrator with years of experience in contract management and procurement, preferably in the real estate industry. This role will be responsible for overseeing vendor relationships, managing procurement processes, and administering contracts to ensure...
-
Administrative Coordinator
4 weeks ago
Lagos, Lagos, Nigeria Jenniez School of African Interior Design Full timeJob SummaryThe Administrative Assistant at Jenniez School of African Interior Design will provide essential administrative support to ensure the efficient day-to-day operations of the business. This individual will be responsible for a wide range of tasks, including office management, scheduling, communication, and data entry. The Administrative Assistant...
-
Administrative Officer
4 weeks ago
Lagos, Lagos, Nigeria BAYKINS GROUP Full timeJob Title: Administrative/Front Desk Officer Job Summary: We are seeking a highly organized and detail-oriented Administrative/Front Desk Officer to join our team at BAYKINS GROUP. The successful candidate will be responsible for providing exceptional administrative support to our staff and ensuring the smooth operation of our front desk. Key...
-
Network Administrator
1 month ago
Lagos, Lagos, Nigeria La Fayette Microfinance Bank Limited, Advans Nigeria Full timeJob Summary: IT Systems Administrator responsible for deploying, configuring, maintaining and monitoring systems and network equipment to ensure smooth IT operations. The ideal candidate will be responsible for managing and maintaining computer equipment, software, applications and telecom to optimize its use. Key responsibilities include: Managing...
-
Administrative Support Specialist
4 weeks ago
Lagos, Lagos, Nigeria Notioncareersng Full timeAdministrative Assistant RoleWe are seeking a detail-oriented and organized Administrative Assistant to provide administrative support to our team at Notioncareersng. The successful candidate will be responsible for managing daily office activities, providing administrative assistance to our managers and employees, and ensuring the smooth operation of our...
-
Administrative Officer
1 month ago
Lagos, Lagos, Nigeria OMOAREGA Consulting Limited Full timeWe are seeking a highly organized administrative officer to manage office operations and provide exceptional support to our team. The ideal candidate will possess excellent organizational skills, effective communication skills, and the ability to multitask in a fast-paced environment. They will be responsible for welcoming visitors, overseeing office...
-
Administrative Officer
4 weeks ago
Lagos, Lagos, Nigeria OMOAREGA Consulting Limited Full timeWe are seeking a highly organized Administrative Officer to manage office operations and provide exceptional customer service.Welcome and direct visitors, clients, and staff.Manage office cleaning and maintenance, including vendors and supplies.Prepare documents, expense reports, and office budgets.Organize and file important company documents.Schedule...
-
Administrative Coordinator
2 weeks ago
Lagos, Lagos, Nigeria Jenniez School of African Interior Design Full timeJob Title: Administrative AssistantAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our team at Jenniez School of African Interior Design. As the first point of contact for students, clients, and staff, you will play a critical role in maintaining a well-organized and productive...
-
Administrative Officer
4 weeks ago
Lagos, Lagos, Nigeria BAYKINS GROUP Full timeJob Title: Administrative OfficerAt BAYKINS GROUP, we are seeking a highly organized and detail-oriented Administrative Officer to join our team. The successful candidate will be responsible for managing our office supplies stock, ensuring that we always have the necessary materials to operate efficiently.Key Responsibilities:Inventory Management: Maintain...
-
Administrative Officer
4 weeks ago
Lagos, Lagos, Nigeria BAYKINS GROUP Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative/ Front Desk Officer to join our team at BAYKINS GROUP. The successful candidate will be responsible for managing office supplies, coordinating with branches, and ensuring the smooth operation of our administrative functions.Key ResponsibilitiesManage office supplies stock by...
-
Office Administrator
4 weeks ago
Lagos, Lagos, Nigeria MBO Capital Management Company Full time**Administrative Assistant Summary** Highly organized administrative professional providing exceptional support to ensure seamless day-to-day operations in a fast-paced office environment. JOB DUTIES & RESPONSIBILITIES Welcome visitors and direct them to the relevant personnel. Carry out clerical duties such as answering phone calls, responding to...
-
Multilingual Administrative Liaison
2 days ago
Lagos, Lagos, Nigeria Wealthwave International Media company Full timeAbout the RoleWe are seeking a highly skilled Multilingual Administrative Liaison to join our team at Wealthwave International Media company.Job DescriptionThe successful candidate will be responsible for providing administrative support to staff, including filing, document organization, and handling day-to-day office operations. They will also serve as the...
-
Linux System Administrator
4 weeks ago
Lagos, Lagos, Nigeria PST Full timeJob Title: Linux AdministratorAt PST, we are seeking a highly skilled Linux Administrator to join our team. As a key member of our IT department, you will be responsible for designing, deploying, and maintaining our Linux-based infrastructure.Key Responsibilities:Design and implement network architectures, ensuring scalability and securityDeploy and manage...
-
Web Administrator Role
2 weeks ago
Lagos, Lagos, Nigeria Infuxion Communications Ltd Full timeJob Title: Web AdministratorAt Infuxion Communications Ltd, we are seeking a skilled Web Administrator to join our team. As a key member of our infrastructure team, you will be responsible for the daily operation and maintenance of our web infrastructure, ensuring optimal performance, security, and availability.Key Responsibilities:• Website Management:...
-
Senior Database Administrator
2 weeks ago
Lagos Island Local Government Area, Lagos, Nigeria DevRecruit Full timeJob Title: Senior Database AdministratorAbout the Role: We are seeking a highly skilled and experienced Senior Database Administrator to join our team at DevRecruit. In this 6-month contract role, you will be responsible for leading database administration, design, and replication efforts.Database Administration and Design: Ensure the smooth operation of our...
-
Administrative Support Specialist
4 weeks ago
Lagos, Lagos, Nigeria Laterna Ventures Limited Full timeKey Responsibilities: Coordinate all reports and correspondence, ensuring timely submission and follow-up on assigned tasks. Liaise regularly with department heads to discuss task assignments, reports, and vital information. Conduct regular reviews of operations and recommend areas for improvement. Manage administrative duties, including reviewing the...
-
Office Administrator
4 weeks ago
Lagos, Lagos, Nigeria MBO Capital Management Company Full timeWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team.Welcome visitors and direct them to the relevant personnel.Perform a variety of clerical duties, including answering phone calls, responding to messages, and preparing documents.Coordinate appointments, meetings, and conference room schedules to prevent...
-
Administrative Coordinator
4 weeks ago
Lagos, Lagos, Nigeria BAYKINS GROUP Full timeJob DescriptionAs an Administrative Officer with the Baykins Group, you will play a crucial role in ensuring the smooth operation of our office supplies management system. Your primary responsibility will be to manage our office supplies stock by adhering to minimum reorder levels, ensuring that we always have the necessary materials to meet our business...
-
Lagos, Lagos, Nigeria Wealthwave International Media company Full timeWealthwave International Media company seeks a detail-oriented and organized Administrative Coordinator to support our multilingual operations. In this role, you will provide administrative assistance to staff, ensuring seamless communication between English and Chinese-speaking team members.Key Responsibilities:Administrative Support: Provide general...
-
MSSQL Database Administrator
4 weeks ago
Lagos, Lagos, Nigeria Parkway Project Limited Full timeResponsibilitiesManage and maintain SQL Server and MYSQL databases from development through production environments.Configure and monitor database servers to ensure peak performance, availability, and security.Implement data modelling techniques to support integration and performance goals.Troubleshoot and resolve database issues promptly and...