Business Administration Assistant

Job Description

The Administrative Assistant role involves providing comprehensive administrative support to the office team. Key responsibilities include:

• \
• Maintaining and organizing office files and documents\
• Managing incoming calls and correspondence\
• Coordinating schedules and meetings\
• Providing administrative support to ensure efficient office operations\
• Assisting in preparing reports and presentations\
• Handling basic bookkeeping tasks\
• Providing exceptional customer service\
• Building and maintaining strong relationships with colleagues and clients\
• Staying up-to-date with industry developments and best practices\
• Developing and implementing effective administrative processes and procedures\
• Monitoring and reporting on administrative metrics and KPIs\
• Identifying opportunities for process improvement and recommending changes\
• Collaborating with other departments to achieve business objectives\
• Communicating effectively with stakeholders at all levels\
• Ensuring compliance with company policies and procedures\
• Supporting special projects and initiatives as needed\
• Contributing to a positive and productive work environment\
• Participating in ongoing training and professional development\
• Adhering to confidentiality and data protection protocols\
• Performing other administrative duties as required\
• Carrying out tasks delegated by senior management\
• Playing a key role in maintaining the overall efficiency and effectiveness of the office\
• Enhancing the reputation of Avantgarde Logistics & Multi Services Ltd through your professional conduct and behavior\
• Representing the company in a professional manner at all times\
• Uploading information into company databases or relevant tools\
• Maintain records of telephone calls, emails, letters, notes etc.\
• Becoming proficient in new software systems or technologies\
• Organizing storage spaces including archives, cupboards, and filing cabinets\
• Basic typing and recording data\
• Prompt and accurate responses via email, phone or otherwise\
• Getting things done using speed and efficiency\
• Accurately completing work orders and creating appropriate documentation\
• Receiving visitors, welcoming them, and making them feel comfortable\
• Helping guests find what they need\
• Answering questions about services provided by our company\
• Provision of general admin assistance\
• Giving directions to locations within the company premises\
• Maintenance of a high level of personal and departmental housekeeping\
• Cultivating and maintaining productive working relationships\
• Actively engaging with employees and customers\
• Skillfully communicating with others\
• Avoidance of miscommunication or incorrect understanding\
• Taking initiative and showing willingness to learn and take on new challenges\
• Displaying a positive attitude towards change\
• Ability to think critically and develop creative solutions\
• Encouraging open communication among team members\
• Removal of barriers to clear communication\
• Streamlining processes and removing inefficiencies\
• Improving employee morale and motivation\
• Fostering a culture of continuous learning and self-improvement\
• Mentoring and coaching junior staff members\
• Meeting deadlines and priorities set by management\
• Sustaining a calm and composed demeanor under pressure\
• Good negotiation and conflict resolution skills\
• Excellent attention to detail and accuracy\
• Showing enthusiasm and dedication to achieving business objectives\
• Sustaining energy and motivation over extended periods\
• Conducting oneself in a highly professional manner\
• Assuming responsibility for assigned tasks and taking ownership\
• Showcasing flexibility and adaptability in the workplace\
• Embracing diversity and inclusivity\
• Demonstrating a commitment to integrity and ethics\
• Willingness to go above and beyond to deliver results\
• Staying organized and prioritizing tasks effectively\
• Operating independently with minimal supervision\
• Achieving high levels of productivity and efficiency\
• Utilizing technology to enhance performance\
• Establishing and maintaining effective working relationships\
• Managing multiple tasks simultaneously\
• Exercise sound judgment and decision-making skills\
• Maintaining high standards of professionalism and integrity\
• Delivering results that exceed expectations\
• Continuously improving processes and procedures\
• Conducting regular evaluations and assessments\
• Maintaining accurate and detailed records\
• Generating reports and presentations\
• Creating and editing content for various mediums\
• Presenting findings and recommendations to management\
• Engaging in ongoing learning and professional development\
• Undertaking additional responsibilities as required\
• Reflecting on progress and identifying areas for improvement\
• Implementing and evaluating new ideas and strategies\
• Overseeing and guiding team members\
• Encouraging open communication and feedback\
• Developing and maintaining positive working relationships\
• Seeking feedback from peers and management\
• Addressing any issues or concerns promptly\
• Complying with health and safety regulations\
• Reporting incidents and near misses\
• Participating in regular training and development programs\
• Keeping abreast of industry trends and developments\
• Maintaining confidentiality and discretion\
• Using initiative and resourcefulness to overcome obstacles\
• Escalating issues promptly when necessary\
• Reducing waste and minimizing environmental impact\
• Adhering to company policies and procedures\
• Maintaining accurate and up-to-date records\
• Following established guidelines and protocols\
• Producing high-quality work products\
• Maintaining a clean and organized workspace\
• Performing routine maintenance tasks\
• Minimizing risks and hazards\
• Upholding the company's values and mission\
• Respecting and valuing diverse perspectives and opinions\
• Embracing change and uncertainty\
• Emphasizing the importance of teamwork and collaboration\
• Exercising emotional intelligence and empathy\
• Delegating tasks and responsibilities effectively\
• Motivating and empowering team members\
• Leadership skills to influence and direct others\
• Role-modeling desired behaviors and attitudes\
• Encouraging innovation and creativity\
• Encouraging open communication and feedback\
• Developing and implementing effective plans and strategies\
• Building trust and credibility with internal and external stakeholders\
• Developing and maintaining a positive and inclusive work environment\
• Enhancing the company's reputation and brand image\
• Considering different viewpoints and perspectives\
• Effective use of digital tools and platforms\
• Information security awareness\
• Staying up-to-date with industry trends and best practices\
• Customer-centric approach to problem-solving\
• Highly organized and structured approach\
• Positive and proactive attitude\
• Self-motivation and self-discipline\
• Educational qualifications - OND\
• Computer literacy with Proficiency in Microsoft Office suite (Word, Excel, Outlook)\
• Excellent typing and data entry skills\
• Strong organizational and time-management skills\
• Excellent communication and interpersonal abilities\
• Ability to multitask and prioritize\
• Problem-solving and analytical skills\
• Physical stamina to stand for long periods\
• Flexibility to adjust to changing situations\
• Confidentiality and discretion\
• Quality-focused and attention to detail\
• Resourceful and adaptable\
• Team player with a collaborative spirit\
• Results-driven with a focus on excellence\
• Continuous learner with a passion for growth\
• Maintaining a healthy work-life balance\
• Attending to details and avoiding errors\
• Knowledge of office administration practices\
• Effective communication and listening skills\
• Attention to detail and accuracy\
• Proactivity and initiative\
• Maintaining a safe working environment\
• Regularly reviewing and refining workflows\
• Addressing conflicts and resolving issues promptly\
• Empathy and understanding of diverse perspectives\
• Emotional stability and resilience\
• Productive and goal-oriented\
• Consistency in delivering high-quality results\
• Energy and enthusiasm for work\
• Focus on continuous improvement and development\
• Maintaining confidentiality and discretion\
• Perseverance and determination\
• Good physical health and stamina\
• Education Requirements: OND\
• Technical Skills: Proficiency in Microsoft Office suite (Word, Excel, Outlook)\
• Typing and Data Entry Skills: Excellent\
• Organizational Skills: Strong\
• Communication Skills: Excellent\
• Interpersonal Skills: Excellent\
• Language Skills: English\
• Work Experience: Not Specified\
• Relocation Required: Not Specified\
• Salary Range: Not Specified\
• Benefits: Not Specified\
• Job Type: Full-time\
• Employment Type: Permanent\
• Job Category: Admin\
• Industry: Logistics\
• Pay Rate: Not Specified\
• Pay Period: Bi-weekly\
• Health Insurance: Not Specified\
• Vision Insurance: Not Specified\
• Dental Insurance: Not Specified\
• Life Insurance: Not Specified\
• Retirement Plan: 401(k)\
• Stock Options: Not Specified\
• Social Security: Not Specified\
• Tax-Free Benefits: Not Specified\
• Flexible Hours: Not Specified\
• Remote Work: Not Specified\
• Location: Not Specified\
• Job Reference Number: Not Specified\
• Last Application Date: Not Specified\
• Website: Not Specified\
• Contact Email: Not Specified\
• Contact Phone: Not Specified\
• Contact Fax: Not Specified\
• Source: Not Specified\
• Job ID: Not Specified\
• Application Instructions: Please submit your application to [insert contact information].